Annual Program Statement 2020 – Small Grants Program

U.S. EMBASSY ZAGREB – PUBLIC AFFAIRS OFFICE

ANNUAL PROGRAM STATEMENT

[This notice is subject to availability of funding]

Please read carefully

PROGRAM DESCRIPTION

The U.S. Embassy Zagreb Public Affairs Section (PAS) is pleased to announce that funding is available through its PAS Small Grants Program. This is an Annual Program Statement outlining our funding priorities, the strategic themes we focus on, and the procedures for submitting requests for funding. Please carefully follow all instructions below.

PAS Zagreb invites proposals for programs in the following areas:

Culture

  • Artistic programs that share the richness and diversity of American values and support cultural dialog between the American and Croatian public. Programs can include cultural performances, guest speakers/directors/performers, the rights to American works, exhibits, workshops, and art exchanges (participation at the “train the trainer” programs)
  • Educational programs, such as workshops or master classes by a visiting artist(s)

English Education

  • English language educational programs developed by teachers in the areas of critical thinking in the English language classroom, exploring English through different cultures, virtual classrooms with multimedia content in English teaching,  anti-corruption education in the classroom, tolerance and regional issues, media literacy, classroom management, and empowering 21st century learners and educators.

Entrepreneurship

  • STEM/STEAM educational programs for youth that educate elementary and high school students in STEM fields, increase interest in STEM/STEAM among youth, develop skills that are not usually taught in school curriculums, and make STEM more accessible to youth.
  • Anti-corruption educational programs and initiatives that contribute to the improvement of investment climate and transparent business
  • Entrepreneurship programs for underserved audiences that develop the entrepreneurship spirit and business development skills in target groups including high school students, women, and people in small cities and rural areas outside of Zagreb.

Holocaust Education

  • Programs for teachers and/or students that improve the quality of Holocaust education by incorporating accurate history, appropriate pedagogy, classroom strategies, teaching resources, and activities and workshops. Teachers of the 7 and 8 grades of elementary school, high school or university may propose projects that address Holocaust-related issues including antisemitism, Nazi ideology, law and justice, and genocide prevention.  Projects that bring U.S. experts to Croatia for joint programs are preferred.

Library Programs

  • Programs that promote American values through the purchase of a collection of books written by contemporary U.S. authors and projects that complement the books and address issues in contemporary American literature. These may include lectures or workshops with U.S. authors, participation in book festivals, school visits and collection promotion, discussions with local publishers and translators, and discussions about book design and rights.
  • Programs that complement one of American Corner flagship programs (Democracy, Good Governance, and Rule of Law, Women’s Empowerment, Entrepreneurship, Job Creation, and Innovation + Economic Growth, English Language, STEM, Environment and Climate, Security Cooperation + Transnational Threats: Crime, Narcotics, and Trafficking in Persons). These programs would have to be performed in, at least partially, one (or more) of the American Corners throughout Croatia (Osijek, Vukovar, Zagreb, Zadar, Rijeka) and may include lectures, workshops, school visits, U.S. speakers program, etc.

Media

  • Media-related projects that address one or more of the following themes: media literacy, countering disinformation and fight against fake news.

Sports Programs

  • Programs that support advancing U.S. foreign policy goals through interaction between Croatian and American athletes and professionals, programs that reach groups such as at-risk youth, women, minorities, people with disabilities and underserved youth with the goal of developing important leadership skills, achieve academic success, promote tolerance and respect for diversity, and positively contribute to the society.

ELIGIBILITY

  • Grants are awarded to Croatian non-profit organizations and institutions including educational institutions and libraries.
  • Applicants are only allowed to submit one proposal per organization.

What are we looking for in your proposal?

  • Projects with strong merit and clearly defined goals and outcomes;
  • Program components that help build and enhance relationships between Croatia and the United States;
  • Projects that benefit a wide group of people and have a plan to amplify the results among the public through digital or other means;
  • A plan to recognize support from the American Embassy in program materials and advertising;
  • Projects that serve traditionally underserved populations;
  • Specific, realistic plans for follow-up activities and knowledge transfer to the wider public.

Financial guidelines:

  • Grants range from $5,000 to $15,000;
  • Grants must be used to fund activities that take place in Croatia;
  • Budgets are submitted in US$. Cost sharing is strongly encouraged. Please indicate which costs you are asking the Embassy to cover. The committee will not review projects with budgets written in kuna or other currencies;
  • Budgets must include line items clearly broken down (example: instead of “$400 for accommodation,” your budget should specify “X nights accommodation at $Y per night for Z number of U.S. speakers”);
  • Embassy grants cannot be used to fund religious or political activity; humanitarian or charitable activities; trade activities; construction programs, fundraising campaigns or commercial projects.
  • The Embassy reserves the right to offer partial funding for any project.
  • Recipients will be required to submit financial reports and program reports.

Guidelines for Budget Justification:

  • Personnel and Fringe Benefits: Describe the wages, salaries, and benefits of temporary or permanent staff who will be working directly for the applicant on the program, and the percentage of their time that will be spent on the program.
  • Travel: Estimate the costs of travel and per diem for this program, for program staff, consultants or speakers, and participants/beneficiaries. If the program involves international travel, include a brief statement of justification for that travel.
  • Equipment: Describe any equipment required for the program, which will last more than one year and costs at least $5,000 per unit.
  • Supplies: List and describe all the items and materials, including any computer devices, that are needed for the program. If an item costs more than $5,000 per unit, then put it in the budget under Equipment. Equipment and supplies may not be given as a gift, prize or sub-grant.
  • Contractual: Describe goods and services that the applicant plans to acquire through a contract with a vendor. Also describe any sub-awards to non-profit partners that will help carry out the program activities.
  • Other Direct Costs: Describe other costs directly associated with the program, which do not fit in the other categories. For example, shipping costs for materials and equipment or applicable taxes. All “Other” or “Miscellaneous” expenses must be itemized and explained.
  • Indirect Costs: These are costs that cannot be linked directly to the program activities, such as overhead costs needed to help keep the organization operating.
  • “Cost Sharing” refers to contributions from the organization or other entities other than the U.S. Embassy. It also includes in-kind contributions such as volunteers’ time and donated venues.
  • Entertainment and Refreshments: Refreshment costs must be integral to the program and kept to a minimum. Entertainment costs (amusement, diversion, social activities, ceremonials, alcoholic beverages, cocktail parties) are not allowable expenses.

SPECIFICS:

Project proposals must be written in English and must include:

Other than required PDF forms, please send documents in Microsoft Word/Excel.

SAM REGISTRATION

In order to apply for this Annual Program Statement, all organizations must have a unique entity identifier (Data Universal Numbering System/DUNS number from Dun & Bradstreet), as well as a valid registration on https://www.sam.gov/SAM/ .

Step 1: Apply for a DUNS number and an NCAGE number (these can be completed simultaneously)

DUNS application: Organizations must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet. If your organization does not have one already, you may obtain one by registering at https://fedgov.dnb.com/webform

NCAGE application: https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

Instructions for the NCAGE application process: https://eportal.nspa.nato.int/AC135Public/Docs/US%20Instructions%20for%20NSPA%20NCAGE.pdf

Step 2: After receiving the NCAGE Code, proceed to register in SAM.gov by logging onto: https://www.sam.govPlease note that obtaining your username and password does not complete the registration. This only allows you to enter the database and register your organization.  SAM registration must be renewed annually and is free of charge.

Please visit https://www.sam.gov/SAM/ for help with registration.  We cannot provide support related to the SAM.gov registration.

SUBMISSION OF PROPOSALS:

There are two deadlines for submission of applications. Please choose appropriately:

Application Deadline 1:

Proposals must be submitted by 12:00 p.m. (Noon) on January 3, 2020 via e-mail to zagrebpdgrants@state.gov. Late submissions will not be considered. You should receive an auto-reply stating that your email has been received. If you do not receive such a reply within 1 day, please contact us.

Applicants will receive emails regarding the results by January 31, 2020. Funding is provided for projects starting after March 1, 2020 and no later than March 1, 2021. The Embassy cannot reimburse costs incurred before the grant is signed.

Application Deadline 2:

Proposals must be submitted by 12:00 p.m. (Noon) on May 1, 2020 via e-mail to zagrebpdgrants@state.gov. Late submissions will not be considered. You should receive an auto-reply stating that your email has been received. If you do not receive such a reply within 1 day, please contact us.

Applicants will receive emails regarding the results by May 31, 2020. Funding is provided for projects starting after July 1, 2020 and no later than July 1, 2021. The Embassy cannot reimburse costs incurred before the grant is signed.

Application Review and Notifications

Proposals will be reviewed by a committee for the below review criteria:

  • Quality and Feasibility of the Program Idea: The program idea is well developed, with detail about how program activities will be carried out. The proposal includes a reasonable implementation timeline.
  • Organizational Capacity and Record on Previous Grants: The organization has expertise in its stated field and has the ability to manage a grant program.
  • Program Planning/Ability to Achieve Objectives: Goals and objectives are clearly stated and program approach is likely to provide maximum impact in achieving the proposed results.
  • Budget: The budget justification is detailed. Costs are reasonable in relation to the proposed activities and anticipated results. The budget is realistic, accounting for all necessary expenses to achieve proposed activities.
  • Monitoring and evaluation plan: Applicant demonstrates it is able to measure program success against key indicators and provides milestones to indicate progress toward goals outlined in the proposal.
  • Sustainability: Program activities will continue to have positive impact after the end of the program.

Grant proposals should include all of the information requested in the application guidelines. Proposals must be in English. Supporting documents may be in Croatian.

Questions about the program can be addressed to zagrebpdgrants@state.gov. No inquires will be accepted by phone, social media, or any other method.